Frequently asked questions

Frequently asked questions

General

What is SixIntoSeven?

SixIntoSeven is a simple tool for primary and secondary schools which supports the transition of pupils from Year 6 to Year 7 on a professional judgement dashboard which will be shared between schools.

What does SixIntoSeven do?

SixIntoSeven fills the gaps left by school closures and disruption to normal procedures around transition such as SATs results and assessments. Primary school teachers input professional judgements on each pupil to show their progress in key curriculum areas. Secondary school teachers use this information to understand the capabilities of each pupil to target the most appropriate learning.

Who is it for?

All primary and secondary schools in England. The secondary schools sign up and manage the process: the primary schools make the professional judgements and input the data. SixIntoSeven ensures that secondary schools can easily decide which pupils need additional support and which elements of the curriculum have not been covered by each pupil. Primary schools can also be confident that their knowledge and understanding of their Year 6 cohort will be used by the Year 7 teachers.

When will it be available?

SixIntoSeven is available now. Nominated feeder primary schools can input and publish their data in June for secondary schools to use in July and August to plan for September.

How does it work?

Primary schools use simple data input to record professional judgements on Year 6 pupil progress. SixIntoSeven transfers each pupil’s information to the destination secondary school where it can be used to make both strategic and class level decisions to deliver the most appropriate learning.

Why do we need it?

Secondary schools will usually plan their Year 7 curriculum using information gained from the Year 6 SATs.  As these were not taken this year, SixIntoSeven provides an opportunity for information on pupil progress to flow between the feeder primary school and the destination secondary school.

Payment

How much does it cost to join SixIntoSeven?

Secondary Schools: There is a one-off payment of £125 incl VAT for each participating secondary school to cover administration costs. This is a single flat fee regardless of number of pupils or number of primary schools invited.

Primary Schools: There is no charge for primary schools.

Which schools pay for SixIntoSeven?

Only secondary schools pay a one-off flat rate of £125 incl VAT to use SixIntoSeven. SixIntoSeven is free to all primary schools.

How has SixIntoSeven been funded?

The Open Data Project for Schools is grateful to the Association of School and College Leaders (ASCL) and their Educational Development Fund for supporting the development of SixIntoSeven during the Covid-19 crisis. To cover ongoing support and administrative costs we are asking for a one-off contribution of £125 incl VAT per secondary school.

Spreading the word

I want to tell other schools about SixIntoSeven

Once you have registered you can nominate other schools using the “Invite” function which you will see on the left-hand menu of your screen.  By using the head’s email address, we can be sure that it is safe to enrol the new school.   We recommend that you contact the school and discuss the advantages of SixIntoSeven beforehand. Find template letters and resources here: Let other schools know about SixIntoSeven using our template letters and emails https://opendataproject.org.uk/sixintoseven/resources/

How will this work if our Primary schools won't engage?

We do hope that all your schools will get on board, and we can give you materials to help with the process. We would say that even if you have information from a few schools, it is better than no information at all.

We have some feeder schools with one pupil. Can this still be used?

Yes. This can be used for any feeder school and for any number of pupils.

How do I involve my feeder primary schools?

Once you have registered you can nominate other schools using the “Invite” function which you will see on the left-hand menu of your screen.  By using the head’s email address, we can be sure that it is safe to enrol the new school.  Let other schools know about SixIntoSeven using our template letters and emails https://opendataproject.org.uk/sixintoseven/resources/

Sign-up Process

I have not received any emails from SixIntoSeven since I registered on the website

Sometimes automated emails will go into your spam folder.  Please check there first and add noreply@opendataproject.org.uk to your safe senders list. If you have still not received emails, please contact us.

What if some feeder schools do not want to join?

Any data on a cohort is always going to be useful to a school in presenting a snapshot. If only some data is passed on because not all your feeder primary schools are on board, then this will always be beneficial in beginning to get a picture of a cohort.

Where can I find key documents?

Please see our key documents on data sharing. privacy and data protection here: https://opendataproject.org.uk/sixintoseven/key-documents/

What else does SixIntoSeven do?

Will SixIntoSeven run next year?

The answer is “yes”, but we are not yet sure in what form. SixIntoSeven was to be launched as a mechanism to transfer MFL data between primary and secondary schools, but its purpose was then modified by the Covid-19 emergency.  It will run next year as an MFL project, and, if the need arises, in its current form too. Please email  your thoughts to hello@opendataproject.org.uk or use the form on our contact page.

Can this be used across other year groups and for other subjects?

This platform is an emergency response to the removal of SATs and primary teacher assessments this year due to the pandemic and the loss of KS2 academic transition data between Year 6 and Year 7. However, use of the wider Open Data Project can be used for other subjects and year groups.

Using SixIntoSeven

My data is already on a spreadsheet so can copy and paste this into the app?

To ensure accuracy and consistency of the data, information will need to be manually added to the system in a specific format. We anticipate this will mean each teacher inputting their own class details. Manually inputting information about each pupil will ensure that they are considered on an individual basis and assessed accordingly.

What happens if I forget to upload pupils' UPN?

You can alter any saved work.  Once the data has been published it cannot be amended.  If it is a minor mistake, we would ask you to contact the school directly.  If it is a major problem, such as the UPNs are not matched up correctly to the names, please contact support.

What happens if I realise I have made a mistake after uploading the data?

You can alter any saved work.  Once the data has been published it cannot be amended.  If it is a minor mistake, we would ask you to contact the school directly.  If it is a major problem, such as the UPNs are not matched up correctly to the names, please contact support.

Is there a cut off point for uploading pupil data?

As the secondary school will be notified of any changes, there is no cut off point.  However, the earlier you publish the Professional Judgements, the more time the secondary school will have to plan Year 7 lessons.

Making the professional judgements

How do I record my professional judgements?

We have created four topics of maths, reading, speaking and listening and writing.  These have each been subdivided into a set of skills.  For each skill you can enter a professional judgement of capability as ‘Not Secure’ or ‘Secure’. A ‘Not Recorded’, option is available, perhaps for where a child has had long-term absence or has just arrived at the school.  Where appropriate, you will have the option of adding a marker after each topic to show a capability of High Ability.

What is the criteria based on and how do I make a decision? Is this a ‘gut feeling’ response?

This is a selection of skills that Year 7 secondary teachers in maths and English said would be useful for the Key Stage 3 curriculum. Primary colleagues have taught these skills throughout the Key Stage 2 curriculum.

The judgements do not use the language of the national curriculum. This is because the government made the decision to not use any assessments of this nature this year. This is more a ‘conversation’ between a Year 6 teacher and a Year 7 teacher and a ‘gut feeling’ response to how well the child is doing for each of the skills.

How were the criteria decided?

The judgements are a series of skills that secondary teachers in maths and English said would be useful for the Year 7 elements of the Key Stage 3 curriculum. Primary colleagues have taught these skills via the Key Stage 2 curriculum in Year 6.

The judgements do not use the language of the national curriculum. This is because the government made the decision to not use any assessments of this nature this year.

Should we be cautious or optimistic when giving grades?

We are recommending that grades are cautious rather than optimistic. The danger of over-stating an ability is that it could mean a pupil is given work in Year 7 which is too difficult. It is much easier for a Year 7 teacher to increase, rather than decrease, the level of challenge given to a pupil.

Will these grades be lower than our expected SATs results?

Firstly, it is important to note that this does not use the language of SATs or the primary National Curriculum. We anticipate that the grades you upload will be lower than the grades you predicted for your pupils’ SATs results. This is because they are a snapshot or progress on the eve of the lockdown and therefore do not consider unfinished elements of the syllabus and the final SATs preparations.

Can I change the judgements once they are submitted?

This project is an emergency response to the removal of SATs and primary teacher assessments this year due to the pandemic. The judgements are series of skills that secondary teachers in maths and English said would be useful for the Year 7 elements of the Key Stage 3 curriculum. Primary colleagues have taught these skills via the Key Stage 2 curriculum in Year 6. The judgements do not use the language of the national curriculum. This is because the government made the decision to not use any assessments of this nature this year.

The judgements therefore cannot be changed. However, use of the Open Data Project in the future may allow schools to set their own judgements. Schools can sign up to this at any point.

Evidence

Can this include pastoral information?

Pastoral information is not included. However, the ‘flag’ function can be used if a conversation is needed relating to a pupil.

Do I need evidence of a pupil's progress and where should I get it?

The evidence could come from any source if it is accurate.

Can I take evidence from exercise books?

Pupils’ exercise books are going to be one of the most up to date source of information and must therefore be considered.

Does the evidence have to be produced under test conditions?

You and your teachers know the pupil best and therefore the judgement can come from any source.

Can I use information that has been completed after the lock down at home?

In most cases we anticipate that the grades are a snapshot of the progress made by the child on the eve of the lockdown. However, in some circumstances you might feel that there has been significant progress made either at home or within school. If you are confident that the progress is genuine then it should be included.

Do I need to save the sources of the evidence I have used?

The destination secondary school will not be requesting any evidence. However, you might require the evidence for meetings following a parental challenge and, of course, for bodies and authorities to which you are accountable.

 

Data

What specific data do schools upload/download

For data sharing reasons, SixIntoSeven records the least possible amount of pupil information to allow a match between schools.

Primary schools upload their current Year 6 student list with the following information only: associated UPN, Student Name & Date of Birth.

This information is saved alongside the list of 20 “Professional Judgements” in maths, reading, writing, speaking and listening which the Primary schools will mark as “secure” or “not secure” based on their knowledge of each pupil’s progress.

Secondary schools upload their expected Year 7 student list with the following information only: associated UPN, Student Name & Date of Birth.

SixIntoSeven will then match the pupil records providing the two schools have been linked via an individual SixIntoSeven data sharing agreement.

Who receives the data?

The data you upload will be received by the head of the secondary school. They will download the data onto spreadsheets to help the class teachers with their planning.

What will the data be used for?

When the pupils arrive in Year 7 the secondary schools will run catchup lessons to ensure all pupils have reached an appropriate standard. This data will enable the teachers to provide an individualised starting point for each pupil and to plan effective differentiated work.

Can I use the data for my staff appraisals?

This data is not suitable for appraisal as it is a snapshot of the pupil’s progress at the start of the lockdown period. It will inevitably be different from what you predict the pupil would have achieved as it will not consider unfinished parts of the syllabus and the final preparations for the tests. It is therefore not suitable for staff appraisals. This is significant as it allows staff to be cautious when allocating grades. It could harm a pupil if an awarded grade is too optimistic and the pupil is then allocated work which is too challenging.

Will the data be used to make external judgments about my school?

The data is a snapshot of your pupils’ progress on the eve of the lockdown period. It will not consider unfinished parts of the syllabus and the work you would have completed as part of your final SATs preparation and is therefore not a predictor of the SATs result. It will therefore not be used for external judgements

Will the data be used to make external judgments about my school?

The data is a snapshot of your pupils’ progress on the eve of the lockdown period. It will not consider unfinished parts of the syllabus and the work you would have completed as part of your final SATs preparation and is therefore not a predictor of the SATs result. It will therefore not be used for external judgements

Not all of our pupils will attend the same secondary school, do I have to upload data for each school separately?

Each primary and secondary school only needs to upload their full pupil list once, regardless of how many schools they are linked with.

Secondary schools will only be able to view and download information about the pupils they have said they are expecting in September. If another school requests to link with you the corresponding students’ information will be passed over providing they have completed the SixIntoSeven data sharing agreement with your school. 

 After adding your pupil information you can invite other schools in your network to join so they can securely send or receive pupil information too.

Data Security

GDPR & Safe Transfer of Data

We have made sure SixIntoSeven complies to GDPR/DPA regulations from the start, we have also worked with ASCL’s 3rd party DPO and legal team to achieve this. Each school will be required to sign a Data Processing & Sharing Agreement and T&C’s to access and use the system. Review the key documents here: https://opendataproject.org.uk/sixintoseven/key-documents/

The Open Data Project for schools

What else is the Open Data Project working on?

SixIntoSeven users have the option of joining the Open Data Project with a full membership. Membership benefits include an advance Attendance Matters module, group reporting and further research projects being led by ASCL. Next year we are planning to introduce MFL to SixIntoSeven and could run the whole system again if there is a need for it.

Find out more and join here

Register for SixIntoSeven

Register now to get SixIntoSeven for your school using your official school email address. Our team will be in touch in the next 24 hours. Please check your junk folder if you do not receive an email. If your school is already using SixIntoSeven then there's no need to register here, your administrator can add users within the portal.

Thanks for signing up! Please add noreply@opendataproject.org.uk to your safe senders list to receive your unique registration link.

Register your interest

Register your interest to get Attendance Matters for your school using your official school email address. Our team will be in touch in the next 24 hours. Please check your junk folder if you do not receive an email.

Thanks for your interest in our Attendance project. Please add noreply@opendataproject.org.uk to your safe senders list to ensure you receive our emails.